Implementation of an Electronic Document and Records Management System (EDRMS) and Digitization of Government Records
Smart Zambia Institute has invited sealed proposals for the implementation of an Electronic Document and Records Management System and digitization of government records, under the Digital Zambia Acceleration Project. The project is financed by the International Development Association of the World Bank, with payments to be processed under the Direct Payment disbursement method. The procurement follows international competitive procurement under the World Bank's Request for Proposals procedure and is open to all eligible proposers. Proposal documents in English may be purchased upon written application and payment of a non-refundable fee, with payment made by cash, transfer or bank certified cheque to a specified Zambia National Commercial Bank account. Proposals must be submitted in sealed outer and inner envelopes, with technical and financial parts separated, and must include a Proposal-Securing Declaration. Electronic submission is not permitted, and late proposals will be rejected. The Borrower is required to disclose the successful proposer's beneficial ownership information as part of the Contract Award Notice. Addresses for document inspection, proposal submission and proposal opening are all located at Smart Zambia Institute's offices in Lusaka, Zambia. This notice will interest firms working in information systems, document management and government digitization capable of participating in a World Bank financed procurement process.
Overview
This is a Request for Proposals issued by Smart Zambia Institute, on behalf of the Government of the Republic of Zambia, for the implementation of an Electronic Document and Records Management System and the digitization of government records. The procurement is funded through the Digital Zambia Acceleration Project, financed by the International Development Association of the World Bank.
Scope of Work
Implementation of an Electronic Document and Records Management System (EDRMS) and Digitization of Government Records. The procurement will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank's "Procurement Regulations for IPF Borrowers - Procurement in Investment Projects Financing" Seventh edition, September 2025" and is open to all Proposers.
Requirements & Qualifications
The request for proposal document in English Language may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a non-refundable fee of Zambian Kwacha One Thousand (ZMW 1,000.00). The method of payment will be cash, transfer or Bank Certified cheque. The document will be made available upon proof of payment. A receipt of payment should be included with the proposal submission. All Proposals must be accompanied by a Proposal-Securing Declaration. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer's beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.