Global Employer of Record (EoR) Services
HAUS Finnish Institute of Public Management Ltd is seeking tenders to establish a framework agreement for Global Employer of Record services, supporting its international development cooperation and public sector reform projects. The framework will cover countries where HAUS lacks a legal presence or local HR and payroll capacity, allowing selected providers to act as legal employer for locally recruited staff while HAUS retains recruitment, supervision and operational management. Services required include employment contract administration, payroll processing, statutory deductions and social security, benefits and insurance administration, onboarding and offboarding, HR support, compliance monitoring, and assistance with work permits and immigration matters. Current needs cover the Philippines, Moldova, Nigeria, Bosnia and Herzegovina, and Albania, with possible future needs in Nepal, Indonesia, Ethiopia and Tanzania; the country list may change over time. Up to three service providers will be selected, with individual assignments awarded later through mini-competitions among them. The initial contract period is 24 months, extendable by two further 12 month periods, for a maximum total duration of 48 months. The estimated maximum value of the framework agreement is EUR 8,000,000 excluding VAT, though this figure is not a purchase guarantee and creates no minimum volume obligation. Providers are expected to have proven international experience delivering employment, payroll, compliance and HR administration services across multiple jurisdictions, directly or through compliant local entities and partner networks.
Official Title
Overview
HAUS Finnish Institute of Public Management Ltd is procuring a multi-supplier framework agreement for Global Employer of Record services to support its international development cooperation and capacity-building projects. The agreement will allow selected providers to legally employ locally recruited personnel in countries where HAUS has no legal presence, while HAUS retains recruitment and management responsibility. Up to three providers will be chosen, with specific country assignments allocated through later mini-competitions.
Scope of Work
HAUS Finnish Institute of Public Management Ltd (hereinafter "HAUS") invites tenders for the establishment of a framework agreement for Global Employer of Record (EoR) Services. HAUS implements international development cooperation, public sector reform and capacity-building projects in several countries worldwide. In countries where HAUS does not have a legal presence, local HR administration, payroll infrastructure or capacity to fulfil statutory employer obligations, HAUS requires Employer of Record (EoR) services to engage locally recruited personnel in compliance with applicable legislation. The purpose of this procurement is to establish a framework agreement with multiple service providers capable of providing compliant EoR services in a broad range of countries. Under the framework agreement, selected service providers will act as the legal employer of locally recruited staff while HAUS retains responsibility for recruitment decisions, work supervision and operational management. The EoR service shall include, at minimum: Legal employment of personnel in accordance with local labour legislation; Preparation and administration of employment contracts; Payroll processing and salary payments; Administration of statutory deductions, taxes and social security contributions; Benefits administration and mandatory insurance coverage; Onboarding and offboarding services; HR administration and local employee support; Compliance monitoring and reporting; Support related to work permits, visas and immigration matters when required; Provision or management of agreed work equipment where applicable. The services are currently required in countries including the Philippines, Moldova, Nigeria, Bosnia and Herzegovina, and Albania. In addition to these, future needs are foreseen in Nepal, Indonesia, Ethiopia and Tanzania. The list of countries is indicative only and may change during the framework agreement period. The procurement concerns the establishment of a framework agreement for Employer of Record (EoR) services for an initial contract period of 24 months. The Contracting Authority reserves the right to extend the framework agreement by two (2) optional periods of 12 months each (12 + 12 months). The maximum total duration of the framework agreement, including the optional periods, is 48 months (24 + 12 + 12). The purpose of the procurement is to select a maxim
Requirements & Qualifications
The procurement is intended for experienced international EoR service providers with proven capability to deliver employment, payroll, compliance and HR administration services across multiple jurisdictions, either directly or through legally compliant local entities and partner networks.